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IKEA Local Facility Management Specialist (Belfast)

Belfast, Northern Ireland - Explore location Real Estate & Leasing Full Time

Job description


About You
Being a specialist in the site FM team, you support, advise and mentor your team members in issues related to your specialist area.
Deliver, on a day to day basis, the agreed and site-based FM services to ensure a sustainable, safe, clean and functional environment for co-workers, visitors, and customers. FM services include both hard FM services (e.g. technical maintenance) as well as soft FM services (e.g. cleaning, waste management, pest control, snow removal, building, and retail equipment maintenance as well as energy, emissions, and water management).

We currently have a position available within Facilities for an FM Specialist and we are looking for the right person who can work as part of a team in ensuring that our stores are maintained to a high standard, providing a great environment for our co-workers and customers. The ideal candidate will need to be self-motivated, have good organizational skills and be confident in communicating at all levels. You will need to have a background in maintenance and hold a trade qualification either electrical, mechanical or plumbing.

Essential Requirements:
• Has a good understanding of the Facilities function
• Building/ Service maintenance Knowledge
• Has an awareness of M&E and the FM Delivery Services
• Is competent in completing facilities tasks and using tools
• Must have a trade qualification in Electrical
• Is able to manage FM projects and work to deadlines
• Has an appreciation of Health & Safety
• Has good IT skills
• Facilities experience in a retail environment
• Facilities Management systems
• Working at Height: MEWP/IPAF
• Manual Handling
• Knowledge and competence with contractor management as well as ensuring legal compliance.



• Using your specialist knowledge, support, advice and mentor your FM team members in the delivery of all agreed FM services in your site, in strict adherence with all applicable local regulations and IKEA Group mandatories.
• Deliver, on a day-to-day basis, the agreed site FM services in line with the IKEA retail and property requirements as well as all applicable local regulations and IKEA Group mandatories.
• Contribute to FM projects (and run FM project in your specialist area) on behalf of the Site FM Manager
• Agree and deliver assigned KPI’s for your role
• Use amongst others, the CAFM (Computer Aided FM) tool to View and update inspection, testing and maintenance (ITM) activities that were issued, for both supplier work as well as internal work. Record findings, risks or risk incidents related to these activities.
• Support the Site FM Manager to create and maintain a register of assets, locations, suppliers, planned maintenance schedules

• Provide assistance to external FM service providers in line with their contracts, allowing them to deliver the outsourced FM services. Report back on the service provider and his service quality to the Site FM Manager.
• Support the tendering process for new/potential FM service providers by assisting the service providers during site visits.

• Support the Site FM Manager, on a day-to-day basis, with the organization of the daily FM routines (inspection, testing, and maintenance; both internal work and work executed by an external FM supplier) • Creates an environment of trust by encouraging open, constructive, honest, two-way feedback with your team members and other colleagues.
• Take responsibility for your own development to reflect business needs as well as personal development needs. Contact your manager for support in improving your competencies.
• Promote the IKEA social and environmental commitment (Sustainability) and work with your team members to understand how, together, you can contribute to sustainability.

• Support the Site FM manager in creating the annual FM budget, based on an FM 5-year rolling plan, the annual FM plan, the business needs and results of the annual Facility Review
• Consider always the financial impact of your activities
• Assist the Site FM Manager in cost controlling by working in a lean, simple and cost-conscious way using/sharing good examples and encouraging colleagues to find more effective ways of working.


Due to the coverage of the role and the site coverage using local transport will be a part of the role
The role will involve and require shift work over the weekends.



Working at Ikea we recognize the need to look after our people and we offer a wide range of flexible benefits:
• Pension Scheme, Life Insurance, Interest-Free Loans, Employee Assistance Program (Retail Trust), Gateway Rewards, Year-End Gift and lots of optional benefits to taking advantage of
• investment in your learning and development goals from the day you join us
• Working in a fast-paced and fun team environment where togetherness is the beating heart of what we do

You will be working Monday to Friday with one weekend in 3 and the hours are 7 am - 3.30 pm, you will also be on call one week in 3.

In order to let us get to know you in the best way, we ask that you please include an up-to-date CV (external applications / Talent Profile (internal) with your application.

Only applications that hold a trade electrical qualification will be shortlisted.

Due to the volume of applications received only successful shortlisted applicants will be contacted.

Advertising Closing Date: 25th Feb 2021.